Workplace Optimisation

Why traditional office moves fail in the hybrid era.

In the past, corporate relocation was a straightforward A-to-B logistical exercise. Today, downsizing or relocating a workspace involves complex data security risks, ESG compliance in disposing of assets, and delicate change management for employees who may be losing their traditional desks.

Relying on a fragmented web of local movers, IT disposal firms, and HR consultants creates critical gaps. You need a single, accountable partner to manage the physical, digital, and human elements of your transition.

The Traditional Approach

Multiple vendors, disjointed communication, high risk of data breaches during physical transit.

The Crown Approach

One entity, consolidated secure chain of custody, and an employee-first transition framework.

A Holistic Approach to Corporate Right-sizing

Navigating a footprint reduction requires synchronised action across IT, Facilities, HR, and Operations. Our One Crown value unites our specialised divisions to handle the entire lifecycle of your relocation.

With Crown Workspace

Asset Decommissioning & Clearance

Emptying a legacy office space sustainably. We handle the ethical clearance, recycling, and rehoming of redundant furniture and hardware.

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Sustainable furniture recycling
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Secure IT asset disposition (ITAD)
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Lease dilapidation & site handback

With Crown Information Management

Physical-to-Digital Archiving

Smaller offices can’t house decades of paper files. We digitise active records and securely store or destroy legacy archives to shrink your footprint.

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Bulk scanning & data ingestion
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Offsite secure storage
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Certified confidential shredding

With Crown World Mobility

Talent Relocation & Duty of Care

When headquarters shift, key talent must follow. We manage the logistics, immigration, and settling-in processes for your relocating employees.

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End-to-end relocation management
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Visa & immigration compliance
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Remote work setup support

With Crown Fine Art

Corporate Heritage Protection

Protecting the artifacts that define your company culture. Safely transporting, storing, or installing corporate art collections in your new space.

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Climate-controlled storage
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Specialist packing & handling
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Professional installation

CASE STUDY

Relocating Google’s Largest International Hardware Hub.

Google was seeking a new space for its largest hardware development center outside the U.S. After 15 years of operation in their previous facility, they prepared to move into a newly constructed complex in the Taipei Far Eastern Telecom Park. The new state-of-the-art office features a product exhibition area, gym, massage room, game room, and extensive rest areas for employees.

Crown Workspace Taiwan was commissioned to deliver comprehensive move management support after submitting a customised tender bid. Our compact local team, guided by our global network, appointed a dedicated move manager to liaise closely with Google’s project management contractors, realtors, and interior designers. We provided specialist packing, offsite storage, and IT decommissioning, adapting proactively to pandemic-related setbacks.

Business Impact:
Two-Day Turnaround & On Budget

The entire relocation was delivered seamlessly in just two days, staying strictly within budget and exceeding the client’s expectations despite external pandemic challenges

Phase 1: Project Move Management

A dedicated move manager was appointed to implement a customised relocation strategy in close collaboration with Google’s interior designers, realtors, and management contractors.

Phase 2: Specialist Packing & Storage

Comprehensive handling of physical assets, including specialist filing, packing, and secure offsite storage, ensuring all items were safely managed prior to the move.

Phase 3: IT Decommissioning

Safe handling, disconnecting, and secure decommissioning of IT infrastructure from the 15-year-old legacy hardware center to support the technological transition.

Phase 4: Fast-Track Relocation

Execution of the physical office move over a highly efficient two-day window, preparing the new workspace and its premium employee amenities on time and within budget.

Right-sizing your footprint shouldn't mean down-sizing your productivity.